Reporting, Compliance & Budgeting Coordinator

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

• Review donor financial reports prepared by the officers in the hubs, highlight any critical findings and possible solution to Donor Accountant.
• Work with the officers in the hub and the other department to build high quality financial proposals ensuring compliance with donor’s conditions and requirements and in line with matrix.
• Support Finance manager and Donor Accountant in preparing matrix and coordinate with other department (funding, logs, admin …etc) to collect the required information to build the matrix.
• Support finance manager in establishing allocation base for proper budgeting as it is the starting point to implement the recharge matrix tool.
• Working side by side with the funding team and Donor Accountant to ensure all donor requirements and conditions are considered and being followed in financial reporting, supporting documents, and budgets.
• Managing the country office support cost follow up.
• Update the support cost allocation tool in line with Oxfam allocation policy and budget availability and ensure that it is properly utilized to better recover from restricted fund.
• Share different donor requirements with finance team and making all the needed efforts to make sure all requirements are being followed.
• Coordinate with the officers in the hubs to ensure receiving the monthly financial report alongside the forecasts on time.
• Support Donor Accountant in preparing and consolidation of the financial reports required by the management including the Monthly financial report, making sure that all commitment and plans are reflected, and highlight any major findings and recommendations.
• Follow up on contracts (grants in the system) and ensuring all reports and attachments are archived on Finance Archiving Channels.
• Attending the meetings with donors and affiliate when needed accompanying by Donor Accountant and the officers in the hubs.
• Responsible to monitor, consolidate and prepare financial reports for the multi-hubs’ grants.
• Support Donor Accountant in preparing all MFR report on monthly basis capturing actual, soft commitment, hard commitment, and forecast and highlight any major findings and provide possible solution, support the finance manager during monthly MFR meeting with CD to highlight critical findings.
• In coordination with management to develop capacity building plan and provide training to finance and the wider team as required.
• Act as a focal point with donor audit for projects, working on the overall Audit process and coordinates with Senior officers during the audit process.
• Other duties may be reasonably required in supporting the delivery of team objectives and outcomes. Including travelling to other hubs to provide support when needed.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL
• Self-Awareness
• Systems Thinking
• Enabling

In addition:
• Bachelor’s degree in finance/ Accounting/ Business Administration.
• 5 years of experience in finance including minimum 3 years of relevant experience in financial management, accounting, and auditing, ideally within a humanitarian sector (NGO/INGO).
This experience should include senior Finance related roles within the humanitarian, development, at national levels.
• Experience in internal and external audits, including preparing audit documentation, implementing audit recommendations, and ensuring compliance with organisational policies and donor rules.
• Experience in compliance with donor agreements, ensuring accurate and timely submission of required documentation. Prepare BVAs and donor reports.
• Excellent knowledge of accounting and accuracy skills.
• Management of budgets and data.
• Demonstrated skills in coordination with internal/external stakeholders.
• Competency in use of relevant technology systems (financial/ accounting).
• Fluency in Arabic and English (written and verbal).
• Proficiency in MS Office applications (Excel, Word, PowerPoint).
• Ability to recommends, influences, and implements improvements.
• Flexibility and willingness to travel up to 25% for any official need.
• Able to coach other staff.
• Good planning skills to include flexibility and adaptability.
• Self-motivated and takes initiative.

Desirable
• Previous experience of People soft database / People soft management.
• Strong influencing and networking.
• Proactive in anticipating problems.
• Demonstrated experience in long-term financial planning, forecasting, and scenario analysis in volatile or uncertain contexts.

How to apply

Please visit Oxfam website: https://jobs.oxfam.org.uk/jobs/vacancy/25137/description