Supply Chain Field Officer

Job Summary

Implement and manage all procurement, supply, inventory, and asset operations to ensure efficient and effective logistics support, in line with the organization’s policies and procedures. The role includes following up on requests, coordinating receipt and delivery, maintaining records, and coordinating with relevant departments to secure required needs in a timely manner.

Location: Syria- Der ez-Zor- Ashara

Duties and Responsibilities

• Prepare and follow up on price quotations.
• Prepare procurement files and documents according to the required specifications.
• Prepare purchase/service contracts and obtain the signatures required for procurement processes.
• Prepare and verify invoices and goods/services received notes (GRNs).
• Maintain supplier records and evaluate supplier performance after completion of supply.
• Match the specifications and quantities requested in purchase requests (PRs).
• Receive purchase requests and verify their accuracy.
• Prepare and issue purchase orders (POs); determine prices and delivery terms, and ensure uninterrupted delivery of purchased items.
• Evaluate and select vendors based on capacity and performance.
• Perform other procurement or inventory control duties as needed.
• Provide estimated pricing of purchase requests in the field.
• Prepare and collect requests for quotations (RFQs) from the market for purchase requests, in accordance with Ansar’s procurement thresholds.
• Prepare competitive bid analysis (CBA) comparing quotations after collection.
• Conduct security screening of suppliers.
• Process direct purchase orders after they have been signed, approved, and received.
• Coordinate with the warehouse team regarding receipt of materials and their availability in line with purchase orders, after reflecting them on the goods received record and logging delivery notes.
• Finalize, archive, and review the procurement process, and hand it over to the Finance Department.
• Prepare weekly and monthly reports.
• Prepare and submit payment requests.
• Distribute sealed-bid announcements in public places.
• Hand over sealed-bid terms to suppliers and explain any sensitive points.
• Receive sealed-bid quotations in the bid boxes and collect suppliers’ signatures.
• Participate in opening the bid boxes and send sealed envelopes to the head office.
• Follow up on vehicle movements.
• Prepare the monthly vehicle report by reflecting the logbook sheets received.
• Adhere to the organization’s Code of Conduct, Safeguarding Policy, and the Policy on Protection from Sexual Exploitation, Abuse, and Harassment (PSEAH), and report any complaint related to safeguarding or misconduct.

Note: The responsibilities listed above are indicative only. The post holder may be assigned other responsibilities in the future depending on the organizational structure of the department.

Qualifications and Experience

• Education: Intermediate institute diploma or a university degree (Bachelor’s) in Business Administration, Administrative Sciences, or a related field (priority given to holders of higher qualifications).
• Experience: Two years in the same field.
• Language: Intermediate level of English.
• Other: Experience working with Microsoft Office applications.

Personal Skills and Competencies

• Good organizational and planning ability.
• Effective communication skills.

Child Protection Policy

ONSUR maintains a strict zero-tolerance policy toward all forms of child abuse and exploitation. The organization is fully committed to creating and maintaining a child-safe environment across all areas of its work. All employees are expected to uphold the highest standards of behavior to ensure the safety and well-being of children, and any breach of this policy will result in immediate disciplinary action.

Anti-Discrimination, Harassment, and Abuse Policy

ONSUR is an equal opportunity employer. We are committed to fostering a safe, inclusive, and respectful workplace for all. Discrimination, harassment, or abuse of any kind — whether based on race, ethnicity, religion, gender, age, disability, marital status, citizenship, or military status — is strictly prohibited and will not be tolerated.

All staff are expected to promote a culture of respect and integrity. Participation in any form of abuse, harassment (verbal, physical, or sexual), intimidation, or exploitation — whether inside or outside the workplace — is a violation of ONSUR’s core values and policies.

Diversity & Inclusion

ONSUR is strongly committed to gender equality and encourages qualified female candidates to apply for this position.

How to apply

Interested candidates are invited to apply by filling out the Google Form linked below. Please provide your CV explaining your relevant experience for the role.

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Only shortlisted candidates will be contacted. ONSUR reserves the right to close the vacancy before the deadline if a suitable candidate is identified