Finance Specialist (Aleppo)

Vacancy Ref: HIHFAD-2026-119

Job Title: Finance Specialist

Department: Finance

Direct report to: Finance Manager

Job Location: Aleppo

Job Type: Full time

Closing date: 30/9/2026

About HiHFAD

Hand in Hand for Aid and Development (HiHFAD) is a Non-Profit, Non-Governmental, Charitable Incorporated Organization registered in the United Kingdom and in Türkiye (TR: İyilik İçin El Ele Derneği) that provides high standards in humanitarian and relief services to the most vulnerable wherever needed through local engagement and global support.

Established in 2011 by a group of British-Syrian diaspora, HiHFAD was born out of a desire to extend a helping hand to vulnerable groups and displaced families in Syria and beyond. Since then, HiHFAD remained at the forefront of humanitarian agencies, providing life-saving aid to Syrians in hard-to-reach areas. Our extensive Healthcare Program has enabled us to expand and reach even more communities and internally displaced people; providing a comprehensive, integrated multi-sectoral intervention in Health, Nutrition, WaSH (Water, Sanitation and Hygiene), Protection, Shelter, Non-Food Assistance, Food Security, Livelihoods, and Education.

HiHFAD mandate is to alleviate the suffering of those in need without any type of discrimination, protect the most vulnerable, promoting social justice and welfare, and fostering durable solutions through delivering community-based humanitarian and development interventions.

Job overview

Responsible for financial management on project basis

Main Tasks & Responsibilities

Projects Financial Management:

1.Ensuring implementation of all transactions in all projects according to the organization policies and the signed contract with partner in coordination with the team in addition to ensure that all financial documentation forms are in place and they are in conformance to the organization financial policy according to the direct manager instructions.

2.Preparing the projects transactions list in coordination with the management of programs according to the direct manager instructions.

3.Preparing the financial reports for all projects assigned to him and preparing the budget comparison with the actual projects monthly spending in cooperation with the team and in coordination with the management of programs.

4.Coordinating with project officers to ensure reviewing the projects monthly financial reports, checking the disbursements and their conformance to the budget lines in coordination with management of programs.

5.Coordinating with project officers to verify the purchasing orders and their conformance to the budget lines in the projects and ensuring that there is sufficient financial coverage for the monthly purchasing orders in coordination with the logistic department and the management of programs.

6.Conducting the budgets revision process of all projects assigned to him in coordination with the projects officers taking the time factor in the project life cycle into consideration in coordination with management of programs.

7.Coordinating with the project officers to inform the management of programs and the direct manager when there is need to conduct review of the budgets of the projects assigned to him through estimating the over/under spending ‎and conducting review the projects financial budgets and the signed contracts with partners in coordination with projects officers and the involved parties such as the HR department and the logistic department according to the direct manager instructions.

8.Coordinating with partner regarding any inquiries about any consequential expenses on projects budget lines in cooperation with the finance team and in coordination with ‎management of programs according to the direct manager instructions.‎

9.Verifying that employment orders are in conformance to the budget lines, salaries coverage duration in the project and that there is enough financial coverage of salaries according to the adopted salary scale in coordination with HR department, management of programs according to the direct manager instructions.‎

10. Preparing cash forecast reports for all projects assigned to him in cooperation with the finance team and coordination with management of programs.

11. Preparing the instalments for partners reports and their conformance to the signed contract based on cash forecast files for projects in cooperation with finance team and coordination with management of programs.

12. Representing a focal point of the finance department with partners in coordination with management of programs according to the direct manager instructions.

13. Preparing, checking and submitting the monthly financial reports to partners in all projects assigned to him and responding to any inquiries from them in coordination with project officers according to the direct manager instructions.

14. Attending the special internal and external meetings with partners according to the direct manager instructions and preparing reports about these meeting to be sent to the direct manager to provide feedback about the topics of these meetings.

15. Representing the department in all meetings of the projects assigned to him such as kick off ‎meetings or projects tracking meetings and providing feedback for the direct manager.‎

Budgets Design:

1. Participating in projects budgets design according to the direct manager instructions and in ‎coordination with the project officers.‎

2. Applying the quality standards in budgets design according to project type and the designed activities ‎to implement it and the financial needs to cover the project implementation process.‎

3. Investing the lesson learned in the projects budget design process according to the direct manager ‎instructions in coordination with projects officers.‎

4. ‎Coordinating with the involved parties in budgets design process such as the logistic department in the ‎logistic plan design and the HR department in designing the required staff budget to implement the ‎projects in addition to following the application standards of salary scale for all positions in the budget ‎in all projects assigned to him in coordination with project officers according to the direct manager ‎instructions.‎

‎The Financial Link:

1-Conducting the correct and periodical entry of all financial data and information on the adopted finance programs in the department in cooperation with the finance team and according to the direct manager instructions.

2-Checking all the documents of tenders and purchasing orders and ensuring its conformance to the adopted policies in the two departments in coordination with the logistic manager and according to the direct manager’s instructions.

3-Preparing all the financial instalments for the projects assigned to him and following them according to the adopted schedule for instalments in the signed ‎contracts with partners in cooperation with the finance team and in coordination with projects officers in addition to ensure applying the adopted policy procedures in the department according to the direct manager instruction.

4-Preparing the bank movement documents between the organization bank accounts in different locations in cooperation with the operation department and according to the direct ‎manager instructions. ‎ ‎

5-Verifying all paper forms of all financial processes in the projects assigned to him and to ‎ensure archiving them properly according to suitable archiving system in accordance with the ‎work needs in addition to financial auditing in cooperation with the team.‎

‎ Financial Auditing Process:

1- Coordinating with all supporting departments and officers of projects in all financial auditing processes and informing all the respective departments about these processes and their dates according to the direct manager instructions.

2- Coordinating with all supporting departments such as HR department to provide the projects employees’ ‎supporting documents and contracts or any other requests from donors according to the items ‎of signed contract of the project and following up with the logistic department regarding the ‎tenders paper forms ,purchasing orders and transactions ‎to ensure providing all the required ‎paper forms for all the project financial reports in cooperation with the finance team according ‎to the direct manager instructions.‎

3- Responding to all the donors inquiries in the financial auditing process in coordination with the ‎project officers according to the direct manager instructions.‎

4- To coordinate sharing the results of the financial auditing processes with all the respective ‎departments and reporting any resulted findings in order to set working plans to invest the lesson ‎learned from auditing processes.‎

5- Participating in consultancies coordination with the organization certified public accountant to ‎ensure commitment to all the adopted financial laws in the country in cooperation with the team ‎according to the direct manager instructions.‎

Background Knowledge & Experience

Education Level: Bachelor's Degree Economic, Accounting

Work Experience: At least two years’ experience in Finance work in humanitarian non-profit sector

Languages: English: B1 Arabic: C2

Skills and Abilities

Strong communication skills, teamwork, problem-solving abilities, time management

Experience on Financial tasks at NGOs,

Experience on preparing financial reports and forecasting

Good English skills

Disclaimer

Hand in Hand for Aid and Development is committed to creating an inclusive and diverse work environment where all qualified candidates receive consideration based solely on their experience and capabilities. As a humanitarian organization, we recognize the importance of diversity and are committed to ensuring that discrimination on the basis of race, color, gender, age, ethnicity, religion, disability, or marital status does not occur.

We adhere to the Humanitarian Principles and believe that the rights of all individuals, including children, women, and adults at risk, must be safeguarded. We are accountable to the communities we serve, and it is our responsibility to ensure that we do not contribute to their further harm or expose them to additional risks.

Hand in Hand for Aid and Development has a zero-tolerance policy for any form of exploitation, abuse, harassment, or discrimination. To ensure the safety and protection of those we serve, we conduct a range of pre-employment screenings and checks in accordance with our Safeguarding Policy.

HiHFAD renounces all forms of terrorism and will never knowingly support, tolerate or encourage terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United Nations Security Council resolutions, including 1267 Committee list of terrorists and terrorist financiers, S/RES/1269(1999), S/RES 1368(2001) and S/RES1373(2001) and the European Union, HIHFAD is firmly committed to the international fight against terrorism and in particular against the financing of terrorism. It is the policy of HIHFAD to seek to ensure that none of its and its donor funds is used, directly or indirectly, to provide support to individuals or entities associated with terrorism or money laundering. Therefore, HIHFAD will match employees, volunteers and contracted persons against the Sanctions lists on a regular basis

This vacancy is contingent upon project confirmation from the donor.

Only short-listed candidates will be contacted for interview.

How to apply

In case you meet the requirements and that you are interested in the position, please fill the application via the following link: https://forms.gle/o3tUenmaUaxHu9aR7