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Job Title: Admin Assistant
Job location: Syria – Latakia Office
Work Type: Full-Time
Report to: Project Coordinator
JOB SUMMARY
The Admin Assistant serves as a vital operational anchor within the team, operating under the direct supervision of the Programs Officer. This role is designed to bridge administrative efficiency with fieldwork support, ensuring that day-to-day programmatic activities run smoothly and effectively.
The ideal candidate will act as a key connector- liaising between internal team members, external stakeholders, participants, and suppliers- while managing essential logistical, procurement, and data management tasks. Because the role involves supporting field missions and adapting to challenging work conditions, the Admin Assistant must be versatile, highly organized, and capable of maintaining productivity and meeting deadlines in our work environments.
MAIN DUTIES AND RESPONSIBILITIES
Under the direct supervision of the programs officer the Admin Assistant will support the team with the following tasks:
• Contributing to the implementing, coordinating, and organizing of our activities and covering field missions.
• Communicating and following up with participants, suppliers, and different stakeholders.
• Data entry tasks.
• Support procurement processes and manage both physical and electronic documentation systems.
• Perform logistical tasks as assigned by the line manager.
• Performing other tasks as needed.
QUALIFICATIONS AND SKILLS
Should have the following skills, education, and experience:
• Proficiency in Microsoft Office (Excel, Word, etc.)
• High communication skills, both written and verbal.
* Good English skills, especially the written.
• Ability to work independently and manage multiple tasks efficiently.
• High flexibility in performing various tasks as required.
• Adaptability to challenging work conditions.
• Commitment to completing tasks on time.
ABOUT UITYD
UITYD is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.
CODE OF CONDUCT
UITYD Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to UITYD employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:
1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside UITYD.
CHILD PROTECTION POLICY
Child abuse in all forms is unacceptable to UITYD, which recognizes its responsibility to protect children from harm in all areas of its work. UITYD is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
DISCRIMINATION, ABUSE AND HARASSMENT POLICY
UITYD provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. UITYD employees and related personnel must under no circumstances take part in any form of discrimination,
harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.
Safeguarding & Code of Conduct
All UITYD employees must adhere to PSEA's protection policies.
Principles and rules of conduct. Strict compliance with safety and ethical standards is required.
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